How to Add/Modify a Supplier

1. Log in to the Mosaic Analytics Inventory Console.
https://backoffice-console.mosaic-pos.com/

2. Click on the 3-lines to display the side-panel menu.

3. On the side-panel menu, click on "Purchasing".

4. Select "Suppliers".

5. Click "Add Supplier".

6. From the drop-down list, select the following details registered to your account:
- Account Name (Registered Trade Name)
- Organization (Brand Name)

7. Manually input the Supplier Name and Supplier Code

Note: You can select the checkbox to automatically generate a supplier code.

8. Complete the information required based on supplier details:
- Email Address
- Contact Number
- Business Address
- Contact Person
- Phone Number

9. From the drop-down list, select the appropriate category for the supplier
Assets include equipment, packaging materials, and machinery used in food processing, preparation, storage, packaging, and distribution.
Inventory refers to raw materials, ingredients, work-in-progress, and finished goods that are stored for use in production or for sale.

10. Click "Next".

11. Input Supplier Bank Information:
- Bank Name
- Bank Account Name
- Bank Account Number

Note: This section is optional and can be used as a guide for the accounting/finance department for payments and transactions related to the supplier.

12. Click "Next".

13. Input Tax Setup
Withholding Tax is deducted at source from payments made for goods or services, which is remitted to the tax authority on behalf of the payee as part of their income tax obligation.
VATable Tax is applied to the sale of goods and services, charged at each stage of the supply chain, with the final cost borne by the end consumer.

Note: You can skip this step if it is not applicable to your organization.

14. Click "Next".

Setting up Inventory Price List

15. Click "Add Item".

16. From the drop-down list, select the inventory items supplied by the supplier based on what you have created in the Inventory Module.

17. Manually enter the acquisition price of the item based on the unit of measure linked to the inventory item.

18. Input Free of Cost and Minimum Order Quantity.
Free of Cost are items provided without charge, often as samples, promotional products, or complimentary additions to a purchase.
Minimum Order Quantity is the smallest quantity of a product that a supplier is willing to sell in a single order, often set to ensure cost-effectiveness in production or shipping.

Note: The unit will automatically display based on the unit of measure linked to the inventory item.

19. If you need to add additional inventory items, simply click “Add Inventory”.

20. Click "Save".

21. In order to modify the supplier information, click on the action button using the three-dots.

25. Select "Edit" to modify the supplier.

26. Input the changes required.

27. To delete an existing supplier item, select "Delete".

28. When deleting a supplier, ensure that the selected supplier name corresponds to the supplier code before clicking “Delete.”