How to Add an Order Template

1. Log in to the Mosaic Analytics Inventory Console.
https://backoffice-console.mosaic-pos.com/

2. Click on the 3-lines to display the side-panel menu.

3. On the side-panel menu, click on "Purchasing".

4. Select "Order Template".

5. Click "Add Order Template".

6. From the drop-down list, select the following details registered to your account:
- Account Name (Registered Trade Name)
- Organization (Brand Name)

7. Enter description details.
Note: This order template is used to specify the products, quantities, prices, and terms of purchase for procurement purposes. It ensures clarity, accuracy, and consistency in placing and processing orders with suppliers.

8. From the drop-down list, select the document type.
Purchase Order (PO): A formal document issued by a buyer to a supplier, confirming the purchase of specified goods or services at agreed prices and terms.
Purchase Request (PR): An internal document submitted to request approval to procure goods or services, initiating the purchasing process.
Direct Purchase: A procurement method where goods or services are bought directly from a supplier without a competitive bidding process, usually for small or urgent requirements.

9. Select Document Status:
Active: The document is valid, in use, and applicable for current transactions or processes.
Inactive: The document is no longer in use and is not applicable for current transactions or processes.

10. Click "Next".

Note: If an existing Order Template is available, it can be viewed and selected from the drop-down list.

11. If you need to add additional inventory items, simply click “Add Item”.

12. From the drop-down list, select the inventory items supplied by the supplier based on what you have created in the Inventory Module.

13. Input Minimum Order Quantity and PAR Quantity .
Minimum Order Quantity is the smallest quantity of a product that a supplier is willing to sell in a single order, often set to ensure cost-effectiveness in production or shipping.
PAR Quantity (Periodic Automatic Replenishment Quantity) is he standard inventory level of an item that should be maintained to ensure smooth operations. When stock falls below this level, it triggers replenishment to restore the desired quantity.

Note: The unit will automatically display based on the unit of measure linked to the inventory item.

14. Click "Save".